Privacy Policy

Last updated: June 17, 2026

This Privacy Policy explains how EasySystematicReviews (“we”, “us”) collects, uses, protects, and retains information when you use our website and research workspace (the “Service”). It applies to researchers, clinicians, students, universities, and institutions who use the platform.

Information we collect

We collect only the information needed to operate the platform, support your research, and keep your account secure. Depending on how you use the Service, this may include:

• Name — to personalize your account and attribute work within your workspace.
• Email address — to create and secure your account, send essential service and account notifications, and respond to your requests.
• Login credentials — to authenticate you and protect access to your account; passwords are handled through our authentication provider and are not stored by us in plain text.
• Account information — such as your role, institution, or preferences, to configure and manage your account.
• Project data — review projects, PICO questions, search strategies, and screening decisions, to provide the core service and synchronize your work across sessions.
• Uploaded studies and documents — to enable screening, data extraction, and analysis within your projects.
• Manuscript drafts — to generate, store, edit, and export your manuscripts.
• Search history — the queries you run across bibliographic databases, to reproduce, audit, and refine your search strategy.
• Usage analytics — how features are used, to maintain, troubleshoot, and improve the Service.
• Device information — such as device type and operating system, for compatibility, security, and troubleshooting.
• Browser information — such as browser type and version, for compatibility and security.
• IP address — for security, fraud prevention, abuse detection, and approximate regional configuration.
• Cookies and tracking data — to keep you signed in, remember preferences, and measure performance, as described under Cookies and analytics.

How information is used

We use the information we collect for the following purposes:

• Providing research services across the systematic review workflow.
• AI-assisted data extraction and evidence synthesis.
• Project synchronization across your devices and sessions.
• Account management.
• Customer support.
• Service improvement.
• Security monitoring.
• Fraud prevention.
• Billing and subscription management.

AI-assisted research

EasySystematicReviews uses artificial intelligence to assist with literature searching, screening, data extraction, statistical analysis, evidence synthesis, and manuscript generation. AI-generated outputs are intended as research assistance only. Users remain solely responsible for verifying the accuracy, completeness, scientific validity, and suitability of all outputs before publication, submission, academic use, clinical use, or decision-making.

Research data ownership

Your research is yours. Specifically:

• You retain ownership of your research data.
• You retain ownership of your uploaded files.
• You retain ownership of your extracted data.
• You retain ownership of your generated manuscripts.

EasySystematicReviews does not claim ownership of user-generated research content. We process this content only to provide the Service to you.

Payments

• Payments are securely processed through Razorpay.
• EasySystematicReviews does not store full credit card information.
• Payment processing may be subject to Razorpay’s privacy policies and terms.

Cookies and analytics

The platform may use cookies and similar technologies to operate, secure, and improve the Service, including:

• Essential cookies — required for the platform to function, such as maintaining your session and security.
• Authentication cookies — to keep you signed in and protect your account.
• Performance cookies — to understand how the platform performs and where it can be improved.
• Google Analytics — to measure aggregate usage and traffic patterns.
• Microsoft Clarity — to understand how users interact with pages so we can improve usability.
• Similar analytics technologies — used for comparable measurement and diagnostic purposes.

You can control cookies through your browser settings; disabling some cookies may affect how the platform works. For more detail, see our Cookie Policy.

Data security

We use reasonable technical and organizational safeguards designed to protect your information, including:

• Encryption in transit, and at rest where applicable.
• Access controls that limit who can access stored information.
• Secure authentication for account access.
• Reasonable technical and organizational measures appropriate to the nature of the data.

No method of transmission or storage is completely secure, and we cannot guarantee absolute security. You are responsible for keeping your login credentials confidential.

Data retention

• User data is retained only as long as necessary to provide the Service.
• Data may be retained longer where needed for legal, operational, security, or compliance reasons.
• You may request deletion of your account and associated data, subject to applicable law and legitimate operational requirements.

Research content responsibilities

Your research materials remain associated with your workspace. You are responsible for ensuring that uploaded content may lawfully be processed, that you hold any necessary rights or permissions, and that sensitive or personally identifiable information within your materials is handled appropriately.

Your choices and rights

Subject to applicable law and operational requirements, you may request access to, correction of, or deletion of your personal information, and you may object to or restrict certain processing. To exercise these choices, contact us using the details below.

International users

EasySystematicReviews is operated from India. If you access the platform from outside India, you acknowledge that your information may be processed and stored in India and in other jurisdictions where we or our service providers operate, which may have data-protection laws different from those in your own country.

Governing law

This Privacy Policy shall be governed by and construed in accordance with the laws of India.

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